8 May 2018 / Chiyoda-ku, Japan
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Bilateral Meetings - How It Works

Timelines   Task    Description
26 Febr. - 13 April Registration  

1. Register and select availability for meetings
2. Publish your organisation description and add opportunities to the Marketplace
5 March - 24 April Booking of meetings 1. Send meetings requests to participants of your choice
2. Meeting requests are treated as accepted as
long they are not declined
27 April Receiving meeting schedule You receive your pre-liminary meeting schedule
by email
8 May Meetings     1. You receive your updated schedule at the
reception desk
2. Your schedule contains time and table number
of each single meeting

The workflow in detail


1) Online registration

Register online and submit your company description. If you have participated in previous events, the system might recognize your email address and you can use your old password or recover it if you don't remember. Because you will receive notifications (e.g. meeting requests) through the system, we recommend to use your company email. Your email address will not be visible to the public. 

You will be requested to select your availability for meetings in the schedule. The more meeting slots you select, the more meetings you can have.

In addition to your organization description, you will be asked to add your business requests or offers for your products or services etc., These will be shown as opportunities in the marketplace of the website. The more opportunities you submit, the better the chances to receive meeting request by other participants.

Please note that we might close registration early if we reach the maximum number of meetings, which can be held at the venue. 


All  profiles will be published online and will be for everyone to see.
 
You can change your profile any time.


2) Request meetings

You will be able to request meetings as soon as your profile is activated by the organisers. Search for participants, organisations or for opportunities of your interest in the marketplace. Search options allow a quick identification of potential business partners. 

Send meeting request to the most promising participants through the message function in the system. If not declined by the other party, the meeting request will be treated as accepted. 

Please be aware that the bookings are managed on the principle "first come - first served". You can request meetings but you can also be booked by other participants! Booking of meetings may close earlier when the maximum number of meetings for the venue is reached. Because meetings will be scheduled by the organisers, the exact time and table number of each meeting will be notified only when the booking period is over.


3) Your personal meeting schedule 

A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

In case you have meetings, the organizer needs to be sure that you will attend the event. Therefore, please confirm your participation if your asked to do so and inform the organizer immediately, should you have to cancel your participation.  Please remember, that the people who booked meetings with you will wait for you at the venue!


4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the

  • names of your conversation partners
  • number of table for each meeting

Our staff will be at your disposal during the whole matchmaking event.


Registration

Opens on 26 February 2018

Location

Chiyoda-ku, Japan

Organised by